For public housing, civic buildings and facilities teams

See every public building system. Plan the capital. Show where the money went.

A verifiable, longitudinal record of every system inside public housing, civic buildings and facilities portfolios, from the boiler plant and the switchgear through to the roof, the envelope, the structure and the grounds, built to survive administrations, contractor changes, and program cycles. Facilities teams plan capital on real condition instead of age charts, and the programs that fund building upgrades can see the outcome of that spend, not just that a cheque cleared. You can produce a building's Infrastructure Disclosure Report™ yourself, from records you already hold, before any procurement begins. It groups every system by class, states what evidence sits behind each one, and reports how much of the building is documented separately from how good its condition is.

Start a building record → Request a virtual portfolio walkthrough

$150B+

🇨🇦 Canada's Infrastructure Deficit

Canada's infrastructure deficit is estimated at a minimum of $150 billion, with some estimates approaching $1 trillion. Public housing and civic buildings are squarely inside that gap.

Source: University of Toronto School of Cities, 2025

~$100B

🇺🇸 U.S. Public Building Backlog

U.S. states face close to $100 billion in deferred maintenance for publicly owned buildings, with roughly $50 billion more across the federal GSA portfolio alone.

Source: The Pew Charitable Trusts; Public Buildings Reform Board

3-5×

The Cost of Not Knowing

Failure-driven replacement costs several times more than the same work planned in advance. Without lifecycle data, budgets on both sides of the border absorb that premium every cycle.

Source: U.S. Dept. of Energy, reactive vs. planned maintenance

Who this is for

Municipalities, school divisions, health authorities and other public bodies.

What goes wrong today

Portfolios outlive the people running them. Condition information is inconsistent between sites, capital cases are rebuilt each budget cycle, and evidence for a past decision is hard to produce when it is asked for.

What Harmelo helps you do

Maintains continuity across a long-lived portfolio, shows evidence-backed priorities where the records support them, and keeps governed access and review so the basis of a decision can be shown later. It does not certify, does not claim compliance, and withholds a condition figure where the evidence cannot support one.

What proves it

The portfolio and capital views, and a scoped engagement rather than a self-serve signup.

What to do next

The Stewardship Gap

Public infrastructure runs for decades. Its records rarely survive a single change.

Public portfolios cover building systems across housing, office buildings, courthouses, schools, and civic assets. The buildings are documented. The financial position is known. But the equipment inside, the part citizens depend on, is governed by records that fragment with every administration, contractor change, and program transition.

Reactive Capital Planning

Budgets built on assumptions

Without lifecycle data, capital budgets rest on age-based depreciation and best guesses. Failures drive spending decisions rather than evidence, and emergency replacement dwarfs planned replacement.

Documentation Resets

History lost at every transition

Records fragment across departments, operators, and contractors. Each procurement change, staff turnover, and program handoff resets the documentation. The institutional memory of the asset is effectively erased.

Governance Exposure

Audits start from scratch

Auditors General, oversight committees, and accountability reviews increasingly demand infrastructure documentation. Fragmented records undermine fiscal defensibility precisely when scrutiny is highest.

The real estate is surveyed. The useful life is modeled. The infrastructure inside is the part nobody can see, and where the capital actually goes.

In the console

The whole portfolio, scored and forecast. Not a binder nobody can find.

Contractors log their work in the field and it flows straight into the record, signed and dated. It stays with the building through every operator change, contractor rotation, and administration, so the record an oversight review draws from is the same one your team plans from. Nothing resets at a transition.

Condition across the portfolio

Every system assessed where the evidence supports it, with the buildings and systems most at risk surfaced first.

Capital you can defend

Replacement timing and cost forecast by year, so a multi-year plan holds up to a review line by line.

The number underneath the plan

Every capital plan rests on a condition figure. Ask where yours came from.

In most portfolios it came from a consultant walking the buildings, once, several years ago, writing down what could be seen from the floor. It was expensive, it was a judgement call, and it was out of date the week it was delivered.

That figure then carries into budgets, board packages and funding submissions, and gets defended in reviews as though it were a measurement. Everybody in the field knows what it actually is. Nothing else has existed.

A documented registry produces that figure continuously, from records your own trades and contractors already generate, with the reasoning behind every point printed underneath it.

A consultant with a clipboard standing in an ageing utility room, assessing a boiler and water heater by eye — One person, one afternoon, once every five years, recording what they can see. Not their fault the figure is soft.

How It Fits Your Stack

It doesn't replace your operations software. It's the record layer beneath it.

Facilities teams already run operations and maintenance management systems for tenants, work orders, and accounting. Harmelo doesn't compete with those, it sits underneath them as the neutral, persistent identity layer they read from. The two answer different questions.

Category	Operations / Management Software	Harmelo
Core layer	Operations	Infrastructure identity
Focus	Tenants, leases, accounting	Equipment, systems, lifecycle
Data ownership	Platform / operator dependent	Asset-bound, persistent
Continuity	Breaks across changes	Survives changes
Role	Workflow + management	Governance + record layer
Replacement?		No, sits underneath your existing system

No rip-and-replace. No new operator workflow. Identity attaches during the install and service activity already happening across your portfolio.

Engagement Packages

One registry. Scaled to your portfolio.

Harmelo works with public portfolios through models scoped to portfolio size, priorities, and procurement structure. Audit engagements precede commercial structures, pricing is shaped to the engagement, not pre-set.

Audit

Begin with one region, housing authority, or facility type, and prove value in a defined fiscal window.

Program

Add the intelligence layer that turns the registry into capital planning across facilities and regions.

Portfolio

Governance-grade intelligence for province, state, and large institutional portfolios.

Every engagement is scoped to your portfolio size, program priorities, and procurement structure, pricing is shaped to the work, not pre-set. The right place to start is a conversation about what your fiscal window and asset base actually need.

Use Cases

Built for how public portfolios are actually managed.

From public housing portfolios to cross-agency coordination, the same registry serves each layer of a public portfolio.

Public Housing Portfolios

Capital planning

Track every building system, mechanical and energy through envelope, structure and site, across housing portfolios spanning thousands of units and multiple regions. In Canada alone, federal programs have supported the repair of over 146,000 social-housing units and the maintenance of more than 314,000, exactly the equipment Harmelo registers. Monitor aging systems, forecast capital replacements, and reduce reactive maintenance across the public housing stock.

Publicly Owned Buildings

Audit-readiness

Offices, courthouses, schools, and civic facilities. A consistent, audit-grade record of every system that survives staff turnover, departmental restructuring, and political transitions, the same record auditors and oversight bodies draw from.

Multi-Agency Coordination

Shared record

Housing authorities, public works, and energy programs rely on the same underlying equipment data. One registry, readable across departments and agencies, reduces duplicated systems and creates a shared source of truth.

Targeted Incentive Programs

Program delivery

Modernization and electrification incentive programs often deploy outreach and advertising broadly, without granular data on which buildings actually qualify. Geographic and equipment-level data lets a programme direct outreach and incentive dollars to the specific regions and assets where upgrades produce the intended outcome, instead of spending program budget on a general audience.

Next Steps

Start with a scoped audit.

You can begin right now, on your own. Take one building, upload the records you already hold, and read the Infrastructure Disclosure Report it produces, before any procurement or commercial conversation. For a broader rollout across a region, housing authority, or facility type, a scoped engagement follows, sized to your portfolio and procurement process within a defined fiscal window.