Harmelo Registry: Live Canadian & U.S. Governments · Federal · Provincial · State · Municipal
For Canadian & U.S. Public Infrastructure

Defensible infrastructure decisions. Built on facts.

A verifiable, longitudinal record of the mechanical and energy systems inside public housing, government-owned buildings, and civic facilities. Built for Canadian and U.S. governments stewarding infrastructure across decades, administrations, and program cycles — produces the Infrastructure Disclosure Report (IDR), the audit-grade artifact that capital planning, procurement, and regulatory reporting run on, grounded in real condition rather than age estimates.

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$150B+
🇨🇦 Canada's Infrastructure Deficit
Canada's infrastructure deficit is estimated at a minimum of $150 billion — with some estimates approaching $1 trillion. Public housing and civic buildings are squarely inside that gap.
Source: University of Toronto School of Cities, 2026
~$100B
🇺🇸 U.S. Public Building Backlog
U.S. states face close to $100 billion in deferred maintenance for publicly owned buildings, with roughly $50 billion more across the federal GSA portfolio alone.
Source: The Pew Charitable Trusts; Public Buildings Reform Board
3–5×
The Cost of Not Knowing
Failure-driven replacement costs several times more than the same work planned in advance. Without lifecycle data, budgets on both sides of the border absorb that premium every cycle.
Source: U.S. Dept. of Energy, reactive vs. planned maintenance
The Stewardship Gap

Public infrastructure runs for decades. Its records rarely survive a single change.

Governments steward mechanical and energy systems across public housing, office buildings, courthouses, schools, and civic assets. The buildings are documented. The financial position is known. But the equipment inside — the part citizens depend on — is governed by records that fragment with every administration, contractor change, and program transition.

Reactive Capital Planning
Budgets built on assumptions
Without lifecycle data, capital budgets rest on age-based depreciation and best guesses. Failures drive spending decisions rather than evidence — and emergency replacement dwarfs planned replacement.
Documentation Resets
History lost at every transition
Records fragment across departments, operators, and contractors. Each procurement change, staff turnover, and program handoff resets the documentation. The institutional memory of the asset is effectively erased.
Governance Exposure
Audits start from scratch
Auditors General, oversight committees, and accountability reviews increasingly demand infrastructure documentation. Fragmented records undermine fiscal defensibility precisely when scrutiny is highest.
The real estate is surveyed. The useful life is modeled. The infrastructure inside is the part nobody can see — and where the capital actually goes.
How It Works

Audit-grade identity, persistent across administrations.

HMIN and HEIN are permanent identifiers assigned at install or first service. Identity attaches during normal install and service activity — no platform replacement, no new workflow for the agencies or contractor networks involved.

01
Register at any point
New capital projects or existing portfolio assets. Every system gets a permanent identifier — serial, model, contractor, warranty — structured and persistent from day one of registration.
02
Identity persists through change
When operators change, contractors rotate, or management transfers, the record stays with the asset. Nothing is lost across procurement changes, departmental restructuring, or governmental transitions.
03
History accumulates
Standardized service checklists, signed technician records, and contractor documentation layer onto each system's record. The longer the program runs, the more defensible the data becomes.
04
Capital becomes forecastable
Across a regional housing authority or an entire province, aging systems surface, replacement waves become visible, and reactive spending gives way to planned, defensible investment — packaged as an Infrastructure Disclosure Report, the building-level summary capital plans, procurement diligence, and audit responses are built on.
How It Fits Your Stack

It doesn't replace your operations software. It's the record layer beneath it.

Government facilities teams already run operations and maintenance management systems for tenants, work orders, and accounting. Harmelo doesn't compete with those — it sits underneath them as the neutral, persistent identity layer they read from. The two answer different questions.

Category Operations / Management Software Harmelo
Core layer Operations Infrastructure identity
Focus Tenants, leases, accounting Equipment, systems, lifecycle
Data ownership Platform / operator dependent Asset-bound, persistent
Continuity Breaks across changes Survives changes
Role Workflow + management Governance + record layer
Replacement? — No — sits underneath your existing system

No rip-and-replace. No new operator workflow. Identity attaches during the install and service activity already happening across your portfolio.

Engagement Packages

One registry. Scaled to your portfolio.

Harmelo engages with governments through models scoped to portfolio size, program priorities, and procurement structure. Pilot conversations precede commercial structures — pricing is shaped to the engagement, not pre-set.

Pilot
Begin with one region, housing authority, or facility type — and prove value in a defined fiscal window.
Program
Add the intelligence layer that turns the registry into capital planning across facilities and regions.
Portfolio
Governance-grade intelligence for province, state, and large institutional portfolios.

Every engagement is scoped to your portfolio size, program priorities, and procurement structure — pricing is shaped to the work, not pre-set. The right place to start is a conversation about what your fiscal window and asset base actually need.

Contact us about an engagement →
Use Cases

Built for how governments actually manage infrastructure.

From public housing portfolios to cross-agency coordination, the same registry serves every layer of public stewardship — across Canadian and U.S. governments alike.

Public Housing Portfolios
Capital planning
Track mechanical and energy infrastructure across housing portfolios spanning thousands of units and multiple regions. In Canada alone, federal programs have supported the repair of over 146,000 social-housing units and the maintenance of more than 314,000 — exactly the equipment Harmelo registers. Monitor aging systems, forecast capital replacements, and reduce reactive maintenance across the public housing stock.
Government-Owned Buildings
Audit-readiness
Offices, courthouses, schools, and civic facilities. A consistent, audit-grade record of every system that survives staff turnover, departmental restructuring, and political transitions — the same record auditors and oversight bodies draw from.
Multi-Agency Coordination
Shared record
Housing authorities, public works, and energy programs rely on the same underlying equipment data. One registry, accessible across departments and tiers of government, reduces duplicated systems and creates a shared source of truth.
Targeted Incentive Programs
Program delivery
Modernization and electrification incentive programs often deploy outreach and advertising broadly, without granular data on which buildings actually qualify. Geographic and equipment-level data lets governments direct outreach and incentive dollars to the specific regions and assets where upgrades produce the intended outcome — instead of spending program budget on a general audience.
Why It Matters

Public stewardship. Defensible decisions.

Governments are accountable to taxpayers, auditors, and future administrations for decisions made on infrastructure that operates long after any single budget cycle.

Persistent identity strengthens every layer of that accountability — from the line-item defensibility of a multi-year capital plan to the public's ability to see the condition of the buildings they depend on.

Capital planning grounded in real condition

Reserve studies and replacement forecasts move from age-based assumptions to data-anchored decisions. The Infrastructure Disclosure Report makes multi-year budgets defensible at the line-item level.

Audit-ready by default

Documentation that survives staff turnover, restructuring, and political transitions. Oversight reviews draw from the same persistent record the agency plans from.

Program outcome measurement

Electrification and modernization programs require infrastructure data over time. Persistent identity creates the longitudinal record that lets governments measure what investments actually produced.

Next Steps

Start with a scoped pilot.

Begin with one region, housing authority, or facility type — existing assets or new construction. Persistent identity deployed at a scale that demonstrates value within a defined fiscal window, before broader rollout. Pilot conversations precede commercial structures; engagement is scoped to your portfolio and procurement process.

Book a Conversation → Explore the Live Demos
What Harmelo Is Not

Honest about what we do and don't do.

Harmelo is a registry. It is not a regulatory inspection service, a procurement system, a replacement for existing CMMS or asset management systems, or a substitute for the operational and procurement frameworks public agencies already run.

Permits & municipal compliance

We do not pull permits, contact municipalities about permits, pay for permits, or verify that a permit is on file with the relevant authority. Permit numbers attached to the registry record reflect what your contractor entered — verification with local authorities is the responsibility of the permit-holder.

Inspection, certification & workmanship

We do not perform, supervise, certify, or verify the quality of any work performed. We are not licensed contractors, engineers, building inspectors, or code-compliance auditors. The registry verifies that the contractor signing a record is a real, credentialed, insured tradesperson; the workmanship itself is between the operator and the contractor.

Service, dispatch & warranties

We do not perform, schedule, dispatch, quote, or charge for any service work. We do not issue, manage, transfer, or honor warranties. Manufacturer warranties and labour warranties are issued by the manufacturer or contractor and stay with them. Warranty documents on the record are stored for reference; we don't administer or enforce them.

Regulatory inspections & certifications

Harmelo does not perform, certify, or substitute for any regulated inspection — elevator certifications, fire system inspections, boiler safety inspections, building code compliance reviews, or other inspections required by jurisdiction. The registry captures inspection events as records when entered by authorized contractors; the inspections themselves are performed by licensed inspectors under their own regulatory authority.

Existing systems of record

We do not replace CMMS, ERP, asset management, or other systems of record the agency already operates. The registry sits beneath these systems as a verified source of asset identity and service history; existing operational systems continue to handle workflow, budgeting, and reporting in the formats your teams already use.

Procurement & vendor management

We do not perform procurement, vendor selection, contractor management, or work order administration. The registry verifies the credentials of contractors who sign records on agency assets; procurement processes, vendor evaluation, and contract administration remain within the agency's existing operational and procurement frameworks.

The registry is the record — not a substitute for the professional judgment, regulatory processes, or contractual relationships that govern your work. If something on a record needs to be verified, corrected, or disputed, that conversation happens with the contractor who signed it or the authority responsible for the underlying process. Our role is to keep the record straight, structured, and accessible to the parties who need it.